Home page About PhilJobs:JFP

Staff Accountant (EXPIRED)

American Philosophical Association, American Philosophical Association

Job category Administration (non-academic) / Tenured, continuing or permanent
AOS Open
AOC Open
Workload Part time
Vacancies 1
Location Newark, Delaware, United States
Job description

Hours: Approximately 20 per week

Compensation: Hourly rate commensurate with experience

Benefits: Non-benefitted position

Supervisor: Amy Ferrer, Executive Director

Agency: American Philosophical Association


The American Philosophical Association (APA) seeks a staff accountant to maintain the general ledger, process receipts and disbursements, maintain files of financial documents, manage other routine financial matters, and other duties as assigned, such as on-site support for the APA’s three annual conferences. In addition, the staff accountant will work closely with the APA’s controller to complete the monthly accounting close and related financial reporting, support the annual budget, and gather documents and prepare schedules for the annual audit and tax returns. The staff accountant will report to the executive director and controller. The staff accountant also will support the work of the secretary-treasurers of the APA’s three regional divisions.


Candidates should possess an associate’s degree in accounting and at least three years of relevant experience, or a bachelor’s degree in accounting and at least one year of relevant experience. Experience with not-for-profit entities would be a plus. Must have strong communication skills, familiarity with accounting software, and ability to work independently with limited direct supervision.

Note: This will be a remote work position at first due to coronavirus public health requirements, but will transition to an on-site position at the APA headquarters on the campus of the University of Delaware when in-office operations resume. 


Accounts Payable

  • Process invoices and payment request forms o Post in accounting system
  • Prepare checks or other forms of payment
Accounts Receivable
  • Monitor outstanding vendor invoices
  • Download receipt reports from APA systems o Reconcile receipts between systems and with bank reports o Post in accounting system
  • Deposit cash and checks received o Post in accounting system
  • Bill clients for certain APA services/programs not handled by other staff 
  • Monitor outstanding client invoices
  • Maintain records of various asset and liability accounts and post related monthly journal entries
  • Reconcile trial balance amounts to supporting schedules
  • Gather information for annual budget process and monitor actual results against budget
  • Assist in gathering documents and preparing schedules for annual audit and tax returns
  • Maintain files of financial information
  • Order supplies (e.g., blank check stock) as needed
  • Assist with registration and other tasks related to divisional meetings
  • Complete other projects as requested

To Apply

Fill out the application form on our website:http://www.apaonline.org/employment

Applications will be accepted until the position is filled, but applications received by May 3, 2022 are guaranteed full consideration.

Employment offers will be conditioned upon successful completion of a criminal background check. A conviction will not necessarily exclude you from employment.

The American Philosophical Association is based at the University of Delaware, an Equal Opportunity Employer which encourages applications from minority group members, women, individuals with disabilities, and veterans. The University's Notice of Non-Discrimination can be found at http://www.udel.edu/aboutus/legalnotices.html 

How to apply
Application type Online
Web address to apply http://www.apaonline.org/employment
Deadline for full consideration: May 3, 2022, 12:00am EST

(applications under review)

Hard deadline No deadline specified (applications considered on an ongoing basis)
Time created April 20, 2022, 1:34pm UTC
Scheduled expiry date October 17, 2022, 12:57pm EST
Expired on October 17, 2022, 1:46pm EST
Last updated December 17, 2022, 3:00pm UTC
Last update notification There are no notifications for this ad.
Save the ad using the "save" button below to receive notifications of significant updates.
Job Market Calendar This institution has confirmed that the position advertised will follow the APA's recommended job market calendar.