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Part-Time Program Assistant (EXPIRED)

The American Philosophical Association, University of Delaware

Job category Administration (non-academic) / Fixed term
AOS Open
AOC Open
Workload Part time
Vacancies 1
Location 31 Amstel Ave., Newark, DE, United States
Start date January, 2018
Job description

Hours: 15-20 per week
Compensation: Commensurate with experience
Supervisor: Amy Ferrer, Executive Director
Agency: American Philosophical Association (APA)


The Program Assistant will assist with a variety of activities related to the APA’s grants from the Andrew W. Mellon Foundation, which focus on diversity and inclusiveness in the field of philosophy. Specific activities will include the following:

  • Assist with the APA’s grant supporting undergraduate diversity institutes in philosophy, including the following:
    • Plan annual mentoring workshop and coordinate logistics with facilitator, participants, and other key personnel
    • Coordinate development and mailing of informational materials to undergraduate philosophy programs
    • Create and distribute surveys to institute alumni and mentors for information and evaluation purposes
    • Research and track diversity institute alumni outcomes
    • Coordinate with undergraduate diversity institutes to gather and analyze data on institute participation and performance
    • Handle logistics and minutes of in-person and virtual meetings of the Diversity Institute Advisory Panel
    • Plan annual diversity institute alumni luncheon and coordinate logistics with speakers, participants, and other key personnel
    • Maintain a list of diversity institute alumni, with contact information, and circulate information on alumni activities to that list
    • Review and approve travel funding requests for the Diversity Institute Alumni Fund
    • Coordinate travel reimbursements, including corresponding with participants about funding limits and eligible expenses, assisting with the preparation of reimbursement forms, and working with accounting clerk to issue reimbursements
  • Assist with the APA’s grant (operated jointly with the American Historical Association) exploring needs and circumstances of philosophy faculty at historically black colleges and universities (HBCUs), including the following:

    • Assist with the creation and distribution of a survey of HBCU faculty
    • Develop and maintain an up-to-date contact list of philosophy faculty at HBCUs
    • Assist in planning and coordination of focus groups of HBCU faculty in philosophy and history, to be held in summer 2018
    • Assist in development of a report of the findings of the aforementioned survey and focus groups
    • Support grant steering committee as needed
  • Together with the executive director, prepare required reports on the grants
  • Update APA website as necessary
  • Assist with other projects as assigned


  • Excellent written and oral communication skills
  • Experience with event planning and coordination
  • Experience with data gathering and contact management
  • Proficiency with Microsoft Office suite, especially Excel
  • Demonstrated ability to work independently and exercise good judgment
  • Familiarity with the academic discipline of philosophy preferred
  • Familiarity with diversity issues in higher education preferred

To Apply

Fill out the application form on our website at http://www.apaonline.org/employment.

Equal Opportunity Employer

The University of Delaware does not discriminate against any person on the basis of race, color, national origin, sex, gender identity or expression, sexual orientation, genetic information, marital status, disability, religion, age, veteran status or any other characteristic protected by applicable law in its employment, educational programs and activities, admissions policies, and scholarship and loan programs as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies. The University of Delaware also prohibits unlawful harassment including sexual harassment and sexual violence.

How to apply
Application type Online
Web address to apply http://www.apaonline.org/page/employment
Deadline for full consideration: November 7, 2017, 12:00am CST

(applications under review)

Hard deadline No deadline specified (applications considered on an ongoing basis)
Time created October 25, 2017, 11:07am EST
Scheduled expiry date May 12, 2018, 5:04pm CST
Expired on May 12, 2018, 5:46pm CST
Last updated July 12, 2018, 3:00pm EST
Last update notification There are no notifications for this ad.
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Job Market Calendar This institution has indicated that the position advertised will not follow the APA's recommended job market calendar. An explanation, if provided, appears below.

This is not an academic position.